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Are you our new Operations Coordinator?

Updated: Dec 13, 2021

ABOUT LEARN TO EARN DAYTON

Learn to Earn Dayton's mission is to foster all Montgomery County children's success from birth until they earn a degree or high-quality credential. All young people need and deserve a career or skill that allows them to earn a living wage.


Learn to Earn Dayton convenes educators, business leaders, government officials, community stakeholders, students, and others to achieve that mission. Together we identify and eliminate practices that perpetuate inequities, particularly for Black and Latinx students and students experiencing poverty.


Learn to Earn Dayton is a Proofpoint member of StriveTogether's Cradle to Career Network. We track and analyze six key metrics along the cradle-to-career education continuum that research shows support student success in school and ultimately in life. We annually publish this data publicly to promote accountability and to encourage effective alignment of community resources.


Our place-based partnerships use a systems-level mindset to transform economic and social

environments and improve all residents' life prospects. These partnerships take a two generation approach to build well-being by intentionally and simultaneously working with both children and the adults in their lives. We work to align opportunities that equip families to pursue their goals and thrive.


Learn to Earn Dayton is the backbone agency for the Northwest Dayton Partnership, a new

cross-sector collaboration between L2ED, City of Dayton, The Dayton Foundation,

PhoenixNext, Miami Valley Regional Planning Commission, and community stakeholders. Over the next 18-24 months, they are developing a comprehensive six- to ten-year strategy that aligns opportunities that equip families to pursue their goals and thrive by:

  • Taking a two-generation approach to building well-being by intentionally and simultaneously working with both children and the adults in their lives;

  • Shifting power to deeply connected, primarily Black-led community organizations;

  • Building high-quality early childhood education for children birth to age five;

  • Creating quality K-12 schools that close opportunity gaps;

  • Supporting community-based institutions' racial and economic equity work; and

  • Articulating and advocating for policy priorities developed with youth, families, and community residents to impact education and economic mobility.


Summary/Objective:

The operations coordinator is the face of Learn to Earn Dayton’s office environment and will

steward culture and relationships with internal and external stakeholders, including co-workers, board members, volunteers, and partners. The ideal candidate has a natural ability to roll with the punches and will be flexible enough to handle anything that might come their way. You’ll be a strong and reliable support to company operations, maintaining and creating procedures, communication, and safety. You will help our small team achieve organizational efficiency and nurture a work environment our team loves. The operations coordinator is a new position at Learn to Earn Dayton and will work a 5-day week onsite as a full-time employee.


FLSA Status: Exempt


Reports to: CEO


Required Education and Experience:

  • High school diploma required with a postsecondary credential strongly preferred

  • At least five years of professional work experience, preferably in education, business, or a nonprofit organization

  • Previous success in office management or a similar administrative role

  • Poised oral and written communicator who demonstrates professionalism and clarity

  • Strong time-management and people skills, flexibility, and multitasking ability

  • Evidence of experience in and commitment to racial and social justice

  • Ability to handle confidential information

  • Experience in Microsoft Office programs (Word, Excel, PowerPoint); Salesforce or other

  • CRM experience a plus

  • Friend of technology who can learn and use software platforms competently

  • Complete and pass all background checks and clearances


ESSENTIAL COMPETENCIES & FUNCTIONS

The following duties are representative of performance expectations. Reasonable

accommodations may be made to enable a qualified individual with a disability to perform

essential functions.


Manage communication and the calendar for the CEO

  • Identify priorities that need to be addressed by the CEO and ensure other items are addressed by the appropriate team members; provide excellent customer service and ensure timely communication with internal and external partners.

  • Manage the calendar and schedule meetings for the CEO

  • Manage and prepare for special events/meetings for the CEO

  • Provide general administrative support to the CEO

Support partner relationship development

  • Conduct research and analysis on potential partners

  • Follow up on contacts made by the CEO; support the cultivation of ongoing relationships

  • Add contacts, create accounts, and update notes to track relationship developments in Salesforce

Manage financial documentation processes

  • Manage and improve processes related to check requests, credit card documentation, contract approvals, etc.

  • Prepare check requests and documentation; assist with the financial audit and funder reporting requirements

Facilitate grants management and regranting processes

  • Organize and maintain grant documents and resources

  • Assist with data entry and coding in Salesforce

  • Produce reports including grant activity reports and financial reports

  • Support activities related to compliance, generate grant documents, and distribute grant agreements and payments

  • Improve grants management and regranting processes and increase efficiencies

Manage and support the Learn to Earn Dayton Board of Directors, the Northwest Dayton

Partnership Steering Committee, and other boards and committees

  • Create meeting timelines and prepare and distribute meeting notifications, correspondence, agendas, and other materials; update and edit as needed

  • Attend all board meetings and steering committee meetings; attend other committee meetings as needed

  • Take meeting minutes and create board books and archive materials

  • Establish excellent working relationship with members of the governing board of directors, Northwest Dayton Steering Committee, and other volunteers

  • Maintain board, committee, staff, and collaborative contact lists

  • Ensure that board members, Northwest Dayton Partnership steering committee members, and staff annually execute policies including the whistleblower policy and conflict of interest disclosure

Support day-to-day operational functions for Learn to Earn Dayton

  • Manage and organize office procedures and administrative systems to ensure efficient and productive operations

  • Assist in the distribution of organizational publications, including the annual report

  • Support onboarding of new Learn to Earn Dayton staff

  • Serve as a face of Learn to Earn Dayton with visitors; provide excellent customer service

  • Manage physical office needs and purchase furniture, equipment, and supplies as needed

  • Complete special projects to support the Learn to Earn Dayton mission

Contribute to the Learn to Earn Dayton staff team and build a positive work environment

  • Move between formal and informal leadership to achieve co-developed results

  • Cultivate a transparent, innovative, and productive organizational culture

  • Work with other Learn to Earn Dayton staff team members to build an inclusive, friendly, supportive, healthy, high-functioning team

  • Balance transparency and the confidentiality of information as appropriate (for example, board deliberations and private personnel matters)

  • Perform other duties as assigned

Abilities Required: The following aptitudes and physical skills are essential for the successful

performance of assigned duties.

  • Maintain a professional demeanor and exemplifies responsible leadership

  • Demonstrate leadership skills and advances the change process

  • Display enthusiasm and articulates a vision for program services

  • Skillfully manage individual, group, and organizational interactions

  • Express ideas effectively using verbal, nonverbal, and writing skills

  • Make critical judgments and perform complex tasks independently

  • Organize and manage time effectively

  • Intervene to avert problem situations and resolve conflicts

  • Travel to meetings and work assignments (approximately 95% local)

  • Maintain an acceptable attendance record and is punctual

Working Conditions: Exposure to the following conditions may range from remote to frequent based on circumstances and factors that may not be predictable.

  • Potential for exposure to blood borne pathogens and communicable diseases

  • Interaction with disruptive, unruly, and/or menacing individuals

  • Duties may require operating and/or riding in a vehicle

  • Duties may require extended time using a computer terminal and keyboard

  • Duties may require considerable telephone contact and paperwork

  • Duties may require working under time constraints to meet deadlines

  • Duties may require working during the evening and/or weekend

COMPENSATION

$45-$55,000/year plus benefits


To apply, submit your cover letter and resume to careers@learntoearndayton.org with

“OPERATIONS COORDINATOR” in the subject line. NO PHONE CALLS, PLEASE.


Learn to Earn Dayton is an equal opportunity employer offering employment without regard to race, color, religion, sex, national origin, age, or disability. This job description does not imply that these are the only duties and responsibilities to be performed. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.