ABOUT LEARN TO EARN DAYTON
Learn to Earn Dayton's mission is to foster all Montgomery County children's success from birth until they earn a degree or high-quality credential. All young people need and deserve a career or skill that allows them to earn a living wage.
Learn to Earn Dayton convenes educators, business leaders, government officials, community stakeholders, students, and others to achieve that mission. Together we identify and eliminate practices that perpetuate inequities, particularly for Black and Latinx students and students experiencing poverty.
Learn to Earn Dayton is a Proofpoint member of StriveTogether's Cradle to Career Network. We track and analyze six key metrics along the cradle-to-career education continuum that research shows support student success in school and ultimately in life. We annually publish this data publicly to promote accountability and to encourage effective alignment of community resources.
Our place-based partnerships use a systems-level mindset to transform economic and social
environments and improve all residents' life prospects. These partnerships take a two generation approach to build well-being by intentionally and simultaneously working with both children and the adults in their lives. We work to align opportunities that equip families to pursue their goals and thrive.
Learn to Earn Dayton is the backbone agency for the Northwest Dayton Partnership, a new
cross-sector collaboration between L2ED, City of Dayton, The Dayton Foundation,
PhoenixNext, Miami Valley Regional Planning Commission, and community stakeholders. Over the next 18-24 months, they are developing a comprehensive six- to ten-year strategy that aligns opportunities that equip families to pursue their goals and thrive by:
Taking a two-generation approach to building well-being by intentionally and simultaneously working with both children and the adults in their lives;
Shifting power to deeply connected, primarily Black-led community organizations;
Building high-quality early childhood education for children birth to age five;
Creating quality K-12 schools that close opportunity gaps;
Supporting community-based institutions' racial and economic equity work; and
Articulating and advocating for policy priorities developed with youth, families, and community residents to impact education and economic mobility.
The operations coordinator is the face of Learn to Earn Dayton’s office environment and will
steward culture and relationships with internal and external stakeholders, including co-workers, board members, volunteers, and partners. The ideal candidate has a natural ability to roll with the punches and will be flexible enough to handle anything that might come their way. You’ll be a strong and reliable support to company operations, maintaining and creating procedures, communication, and safety. You will help our small team achieve organizational efficiency and nurture a work environment our team loves. The operations coordinator is a new position at Learn to Earn Dayton and will work a 5-day week onsite as a full-time employee.
FLSA Status: Exempt
Reports to: CEO
Required Education and Experience:
High school diploma required with a postsecondary credential strongly preferred
At least five years of professional work experience, preferably in education, business, or a nonprofit organization
Previous success in office management or a similar administrative role
Poised oral and written communicator who demonstrates professionalism and clarity
Strong time-management and people skills, flexibility, and multitasking ability
Evidence of experience in and commitment to racial and social justice
Ability to handle confidential information
Experience in Microsoft Office programs (Word, Excel, PowerPoint); Salesforce or other
CRM experience a plus
Friend of technology who can learn and use software platforms competently
Complete and pass all background checks and clearances
ESSENTIAL COMPETENCIES & FUNCTIONS
The following duties are representative of performance expectations. Reasonable
accommodations may be made to enable a qualified individual with a disability to perform
Manage communication and the calendar for the CEO
Identify priorities that need to be addressed by the CEO and ensure other items are addressed by the appropriate team members; provide excellent customer service and ensure timely communication with internal and external partners.
Manage the calendar and schedule meetings for the CEO
Manage and prepare for special events/meetings for the CEO
Provide general administrative support to the CEO
Support partner relationship development
Conduct research and analysis on potential partners
Follow up on contacts made by the CEO; support the cultivation of ongoing relationships
Add contacts, create accounts, and update notes to track relationship developments in Salesforce
Manage financial documentation processes
Manage and improve processes related to check requests, credit card documentation, contract approvals, etc.
Prepare check requests and documentation; assist with the financial audit and funder reporting requirements
Facilitate grants management and regranting processes
Organize and maintain grant documents and resources
Assist with data entry and coding in Salesforce
Produce reports including grant activity reports and financial reports
Support activities related to compliance, generate grant documents, and distribute grant agreements and payments
Improve grants management and regranting processes and increase efficiencies
Manage and support the Learn to Earn Dayton Board of Directors, the Northwest Dayton
Partnership Steering Committee, and other boards and committees
Create meeting timelines and prepare and distribute meeting notifications, correspondence, agendas, and other materials; update and edit as needed
Attend all board meetings and steering committee meetings; attend other committee meetings as needed
Take meeting minutes and create board books and archive materials
Establish excellent working relationship with members of the governing board of directors, Northwest Dayton Steering Committee, and other volunteers
Maintain board, committee, staff, and collaborative contact lists
Ensure that board members, Northwest Dayton Partnership steering committee members, and staff annually execute policies including the whistleblower policy and conflict of interest disclosure
Support day-to-day operational functions for Learn to Earn Dayton
Manage and organize office procedures and administrative systems to ensure efficient and productive operations
Assist in the distribution of organizational publications, including the annual report
Support onboarding of new Learn to Earn Dayton staff
Serve as a face of Learn to Earn Dayton with visitors; provide excellent customer service
Manage physical office needs and purchase furniture, equipment, and supplies as needed
Complete special projects to support the Learn to Earn Dayton mission
Contribute to the Learn to Earn Dayton staff team and build a positive work environment
Move between formal and informal leadership to achieve co-developed results
Cultivate a transparent, innovative, and productive organizational culture
Work with other Learn to Earn Dayton staff team members to build an inclusive, friendly, supportive, healthy, high-functioning team
Balance transparency and the confidentiality of information as appropriate (for example, board deliberations and private personnel matters)
Perform other duties as assigned
Abilities Required: The following aptitudes and physical skills are essential for the successful
performance of assigned duties.
Maintain a professional demeanor and exemplifies responsible leadership
Demonstrate leadership skills and advances the change process
Display enthusiasm and articulates a vision for program services
Skillfully manage individual, group, and organizational interactions
Express ideas effectively using verbal, nonverbal, and writing skills
Make critical judgments and perform complex tasks independently
Organize and manage time effectively
Intervene to avert problem situations and resolve conflicts
Travel to meetings and work assignments (approximately 95% local)
Maintain an acceptable attendance record and is punctual
Working Conditions: Exposure to the following conditions may range from remote to frequent based on circumstances and factors that may not be predictable.
Potential for exposure to blood borne pathogens and communicable diseases
Interaction with disruptive, unruly, and/or menacing individuals
Duties may require operating and/or riding in a vehicle
Duties may require extended time using a computer terminal and keyboard
Duties may require considerable telephone contact and paperwork
Duties may require working under time constraints to meet deadlines
Duties may require working during the evening and/or weekend
$45-$55,000/year plus benefits
To apply, submit your cover letter and resume to email@example.com with
“OPERATIONS COORDINATOR” in the subject line. NO PHONE CALLS, PLEASE.
Learn to Earn Dayton is an equal opportunity employer offering employment without regard to race, color, religion, sex, national origin, age, or disability. This job description does not imply that these are the only duties and responsibilities to be performed. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.